Auction and Hybrid Sales
Pre-cataloged or clerk-as-you-go entry, live bidder and consignor lookup, times-your-money quantity bidding, passed and no-sale controls, recent lots, corrections, and one-second operational updates.
ClerkStation features
Software Features for Auctions, Estate Sales, and Consignment Shops
ClerkStation gives auction companies, estate sale companies, tag sale operators, liquidators, and consignment shops the tools to manage sale-day activity from item intake and bidder registration through checkout, payment, reporting, and payout.
Feature-rich auction company software
Operational tools for clerks, cashiers, managers, and office staff
Choose the workflows your company uses. Auction, Estate Sale / Buy Now, and Consignment Shop areas remain clearly separated while sharing accurate buyer, consignor, payment, document, and reporting records.
Estate Sale / Buy Now POS
Sale-specific carts, held carts, cataloged or quick manual items, guest buyers, item and cart discounts, inventory limits, payment fees, branded receipts, refunds, and POS reporting.
Consignment Shop POS
Required, optional, or disabled inventory tracking; vendor item intake; editable categories; quantities and locations; discounts; booth rent; payout schedules; vendor settlements; and shop reports.
Buyer and Bidder Management
Custom or automatic company-scoped numbers, tax-exempt status, certificate uploads, bidder agreements, invoices, receipts, payments, purchase history, archiving, and optional portal access.
Consignor and Vendor Management
Custom or automatic numbers, W-9 status, contracts, commission, seller fees, shop rent terms, payout preferences, item history, settlements, documents, archiving, and optional portal access.
Invoices, Receipts, and Payments
Auction invoices, POS receipts, configurable cash and non-cash methods, automatic flat or percentage fees, references, partial payments, balances, cash change, branded print views, and payment history.
Refunds and Corrections
Paid-record safeguards and controlled item, price, quantity, tax, buyer premium, payment fee, invoice, and receipt corrections with refund method and payout tracking.
Taxes and Buyer Premium
State, county or local, city, and special tax components; tax calculation methods; buyer exemptions; item rules; buyer premium; company defaults; and sale-specific overrides.
Live Settlements and Payouts
Continuously updated auction, Buy Now, and shop statements with sold items, commission, fees, deductions, booth rent, payout status, corrections, company logos, and print or PDF output.
Document Center
Searchable company documents for buyers, consignors, sales, invoices, settlements, contracts, W-9 forms, certificates, IDs, payment proof, and supported browser previews.
Security and Support Access
Role-based software and company access, mandatory administrative 2FA, optional account 2FA, support PINs, time-limited Support Mode, inactivity closure, audit logs, and protected IP visibility.
Backups and Storage
Scheduled database and full backups to a separate VPS, optional Wasabi cloud storage for backups and documents, health monitoring, alerts, retention controls, and a 72-hour file restoration window.
Optional self-service access
Give buyers and consignors secure portal access.
Buyer and Consignor Portals are 100% optional. ClerkStation Core includes the company-managed workflows for buyers, bidders, consignors, vendors, invoices, receipts, payments, settlements, reports, and documents. Add portal slots when you want selected people to view permitted information online.
Ready to simplify your next sale?